The first step to submit your proposal is to complete the Research Consultation Service Request with Centro SOL and indicate your interest in conducting research at the CMP. As part of this process, you may indicate whether or not you would like to meet with someone from the Centro SOL team prior to submitting your request to the CMP Research Committee. The Centro SOL team can provide contextual information regarding patients served, clinic flow, and previous and ongoing or previous research at the CMP. More information regarding Centro SOL research services and the Research Consultation Service Request can be found here: Research services at Centro SOL.

Before beginning your request to the CMP Research Committee, please ensure that you have the following documents, whenever possible:

• A copy of eForm-A from the IRB proposal

• IRB approval letter (or explanation of current IRB status)

  • A copy of the final IRB approval letter will be needed for the clinic before starting

• IRB approved/submitted recruitment materials for patients and providers/staff

• IRB approved/submitted consent materials

• Staff language proficiency completed test.
  Contact bilingualstaff@jhmi.edu for questions.

• More info at JHM Qualified Bilingual Staff Program.

If you have already completed the Centro SOL Research Consultation Service Request form and have received your Proposal ID and password, you may submit your CMP Research Request here:

The CMP Research Committee is comprised of Faculty in the Department of Pediatrics at Bayview and staff from the CMP. Requests to perform research at the CMP are reviewed in two stages. During the first stage, Dr. Sarah Polk, the Medical Director of the CMP, evaluates the request using the following criteria:

• Significance for patients

• Patient safety

• Time/effort/procedures required of participants

• Potential benefit for patients

• Level of interest to CMP

• Level of effort for CMP staff

• Authorship participation and salary support for CMP faculty

• Number of participants

A rubric is used for the first stage review.

If the request passes the initial review, it enters the Scientific Merit review. At this second stage, two CMP faculty and staff review the request and the results from the initial review and select one of the following options:

• Accept without changes

• Accept with changes (itemized list of required changes required)

• Request more information (explanation required)

• Reject (explanation required)

A clinic team member must ask permission for study staff to approach patients/parents:

• For example, a family is waiting in an exam room for an appointment, the study staff tells a Medical Assistant (MA) that they would like to approach the family, and the MA asks the parent if the study staff can tell them about a study for which they might be eligible. If the parent says yes, the study staff introduces themselves and proceeds.

No private space is available

• Exam rooms may be used only when patients are waiting for their child’s clinic visit to begin

• The waiting room should not be used

• There is a small vestibule outside of ENT that may be suitable whenever available

• Consider how you will know if someone tries to enroll twice and how you will access CMP schedules

ALL research study team members that will recruit or interact with patients from the Children’s Medical Practice must take the staff language proficiency test for Spanish and provide the certificates of completion with the CMP Research Request.

Process:

• To register for the assessment, please visit www.hopkinsmedicine.org/language, scroll to the bottom of the page and click on Qualified Bilingual Staff Program.

• For questions or more information about the assessment or the Johns Hopkins Language Services program, please visit their website or contact bilingualstaff@jhmi.edu.